Space Rental — Conference Rooms and Whole Space

Interested in renting space for meetings or events?

Please read our FAQs below first, then fill out our rental application form here.

Rates & Hours

COMMUNITY & CONFERENCE ROOM
Community Room: Comfortably fits 10
Conference Room: Comfortably fits 8

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Half-day: Weekday (Any 4 hours between 9-5): $100
Full day: Weekday 9-5: $185
Evening: Weekday 6-9pm: $50/hour
Weekend:$50/hour (Minimum 3 hours)

WHOLE SPACE
Comfortably fits 30-40
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Weekend (8 hours): $500
Weekend: $75/hour (Minimum 3 hours)

Alternative Options

If the spaces we offer don’t seem large enough to accommodate your event, contact Eastworks. They have a few event spaces on the first floor. Or you can visit Mass Spacefinder for a list of available spaces in our area.

Amenities

  • Wifi
  • Whiteboards and markers
  • Access to kitchen (toaster oven, microwave, fridge, running water, kettle)
  • Projector and speakers are available for an additional rental fee. Please inquire.

Is the space soundproof?

No.

I run a workshop in Northampton/Florence as well. Is Easthampton too close? Will people show up?

We suggest running a poll and doing some market research to determine your target group’s level of interest.

How do I find Co.Lab in the Eastworks building? It’s a maze in there!

Park in the East Lot of Eastworks. Enter under the white marquee. Take the elevator or stairs up to the 3rd floor. Walk to the second hallway on the left. Go down all the way to the end. Suite 301 is the last door on the right.

Is Co.Lab accessible on a bus line?

Yes. The R41 line stops right outside the Eastworks Building (schedule is sporadic).

Do you have pictures of the space?

Here’s some.

When can I take a tour?

We give tours by appointment and ONLY after the application to rent the space has been filled out.

Do I need insurance?

Our policy only covers the space and co-founders. None of the individual members, their guests, or non-members renting space for an event or workshop. We highly recommend you hold a liability policy to protect yourself and your guests.

Can I serve food and drink?

Food and non-alcoholic beverages are allowed. Alcoholic drinks are not allowed in the space. If you are found serving alcohol you will be asked to leave and banned from the space. Everything that comes with you, leaves with you. You are responsible for all clean up.

Do you help promote my event?

We will cross-post your event on our Facebook page, email list, and website. We are still growing, so our reach is limited. It’s best to have a solid marketing plan in place.

Can I sell tickets ahead of time?

Yes. You can do pre-sales and/or money at the door. You can use the ticketing system of your choice. Any related fees are your responsibility—you can take the percentage hit or roll it over to your participants.

What if there is a problem with one of my guests?

You are responsible for everyone who attends your event. If you make the event public on Facebook, you will not be in control of who shows up. You are responsible for dealing with them or preventing access to the space at your discretion. We’ve never had an issue of any kind, but we know that public events are, well, public and open. We reserve the right to refuse admission to our space at any time.

Is the space ADA compliant?

Yes, there is an elevator when you enter under the marquee, as well as ADA accessible doors.

Are there bathrooms near the space?

Yes. There are restrooms outside our space to the right (not ADA compliant, not unisex). There are ADA-compliant bathrooms down the hall.

Can I use the kitchen?

You’re welcome to use the kitchen for food and drink prep. Please bring all supplies (e.g. paper plates, cups, plasticware, etc.). Pack it in, pack it out. You must bring trash and recycling containers and take them with you when you leave.

TERMS

A non-refundable $50 deposit is required once an event has been approved by the Co.Lab Operations Team. If Renter cancels the engagement 16-30 days prior to the scheduled event, Renter agrees to pay the Easthampton Co.Lab 50% of fees. If Renter cancels the engagement 0-15 days prior to the scheduled event, Renter agrees to pay 100% of fees. Any postponement 15 days or less before the scheduled event will be treated as a cancellation (100% of fees) unless agreed to in writing with Easthampton Co.Lab.

Deposits on space rental are non-refundable.

Categories: All Things Local

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